Microsoft Word is one of the most used applications around the world. It is easy to use and has hundreds of functionalities in it. Sometimes, when you are using Word, you may want to view the line numbers on the document. The Word document often comprises numerous pages, which becomes exhausting to read, and pinpointing a specific line or portion can become difficult. This situation often arises when you’re working in a team and want to drive someone’s attention to a particular line or part of your document. If you are new to using Microsoft Word and do not know how to add line numbers, you have landed on the right blog. In this post, we will show you how to add line numbers in Word.

Also Read: How to Highlight on Google Docs?

Adding Continuous Line Numbers

Here is the simple process of adding line numbers to the document:

  1. Open a new Word document.
  2. On the top of the form, you will see a blue ribbon menu.
  3. Select the Layout, which is the fifth option.
  4. A dropdown will open up, giving you many options to choose from.
  5. If you want continuous numbering of lines on every page, you MUST select the constant option.
  6. The numbers will start appearing on the left side of each page in the document.

Adding Separate Line Numbers on Each Page

Separate line numbers on each page mean that every time a new page starts in the document, your counting will start from 1 again. So if there are 20 lines on each page, every page will have a numbering from 1 to 20.

The whole process of adding separate line numbers on each page is the same as above, except that on the last (5th) step mentioned in the previous heading, you must select the second option of the dropdown: Restart Each Page.

Adding Line Numbers on Different Sections

There are times when you may not need to add line numbers throughout the whole document. Instead, you may want to add line numbers on different sections of the page. While it may sound impossible but adding line numbers in other areas of the Word document is doable, it is actually relatively easy. Here are a few steps guide to accomplish this task easily.

  1. Open the Microsoft Word document.
  2. On the top blue ribbon of the click on the Layout button.
  3. Right above the Line Numbers button, you will see a button called Breaks. Select it.
  4. A dropdown will open up.  
  5. Choose the Continuous option.
  6. A new section break will be added.
  7. As soon as you click on it, a new set of numbering will start in the document.  

Removing the Line Numbers Completely

In some situations, there is a chance that you may want to remove the line numbers from your documents. Here is a step by step guide to accomplish this task easily:

  1. Go to Microsoft Word, which has line numbers visible.
  2. On the top of the document, you will see a blue ribbon menu.
  3. Select the Layout, which is likely to be the fifth option.
  4. A dropdown will open up, giving you many options to choose from.
  5. Click on the first option, which says None.

Instantly all the line numbers will disappear.

Removing the Line Numbers Partially

There is a way to remove line numbers from different portions of a page. Here is how you can accomplish that as well:

  1. Go to Microsoft Word, which has line numbers visible.
  2. Select the paragraph from which you want to remove the line numbers.
  3. Then, on the top of the document, you will see a blue ribbon menu. Click on the fifth option of Layout.
  4. Right above the Line Numbers button, you will see a button called Breaks. Select it.
  5. A dropdown will open up.  
  6. Choose the Suppress for Current Paragraph option.
  7. The numbering will automatically remove from that particular section.
  8. It is vital to remember that the numbering of the lines will continue from the next line of the paragraph immediately.

Also Read: How to Delete a Page on Google Docs

Line Number Styles

Microsoft word allows you to style the line numbers in any way that you want. Automatically, the line numbers have a particular style, size, and font that they follow. But to modify the style completely, you can use the following guide:

  1. Open the Microsoft Word document.
  2. On the top blue ribbon of the click on the Home button.
  3. In the Styles section, you will see a tiny arrow on the right.
  4. Click on the tiny arrow.
  5. A popup will open with the title Style.
  6. On the bottom, you will see an Options button.
  7. Another popup will open with the title Style Pane Options.
  8. Select the All Styles option from Select Styles to Show.
  9. Exit this popup menu and go back to the Style menu.
  10. In this menu, look for the Line Number option.
  11. Click on the side arrow of the Line Number option, and a dropdown will open up.
  12. Select the second option of Modify from the list and click on it.
  13. Another menu with the title Modify Style will open up.
  14. Pick any styles of your choice to update the way your Line Numbers appear in the document.
  15. Press the Ok button to continue.

This way, you will accomplish your task of adding line numbers in the Word document easily.

Conclusion

There are many different functionalities that you can explore and utilize in your day-to-day work when working on Microsoft Word. This is one of the reasons why Microsoft Word is popular worldwide. It is easy to use and adaptable as you please. This guide is proof that adding line numbers in Word is easy. You know, as they say, nothing is impossible in life if you put your head and heart to it. If you were confused about this process until now, this would help and guide you every step of the way.